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Approved for Confluence Data Center (tick)

Deactivate users who left organization and remove license / access groups for Inactive users

Use Cases:

  • To Deactivate Confluence users who left or not exists in organization directory
  • To Deactivate Confluence users who are not active or never login, but exists in organization directory
  • To Remove license or security access groups for inactive users
  • To Add User Access groups automatically, On user authentication.
  • To Search inactive users certain number of days and export to CSV

Features:

  • Option to choose User Directories to process users
  • Option to process users from specific group
  • Option to skip specific Confluence users
  • Option to remove specific Confluence groups for Inactive users (or even without deactivating users)
  • Option to rename Deactivated user to {username}_inactive_yyyyMMdd
  • Helps to reduce license count, removing Confluence license groups (e.g. confluence-users) for Inactive Users
  • Option to add groups for Inactive users
  • In addition to default Confluence Supported User Directories, it also Supports remote external directories.
  • Useful REST APIs
    • Get Deactivated users
    • Get Active Users Never Login created before N days
    • Get Active Users Not active last N days
    • Remove Specific groups for User
    • Remove All groups for User
    • Deactivate User
    • Reactivate User


QUICK START STEPS

Here is Quick Start Steps to start using this plugin.


STEP-1

Configure Admin user in App settings > Click re-update again.

Configure Skip users for inactivation or deactivation process.


STEP-2

Go to, System General Configuration > Click Manage Inactive Users

Use Case 1

Configuration to Remove License or Access Security Groups for Confluence users who are Never Login or Not active but exists in organization directory.

Note:

  • User Directory Name: To process users for deactivation specific to this directory
  • Processing Group (Optional): It gives flexibility to process users for deactivation from specific group (e.g confluence-users).
    • For testing you can use the group with small number of users.
  • Deactivate Users (Optional): Choose True/False either to de-activate users.
    • If False helps to remove defined license / access groups for Read-only with local group directories
  • Remove Groups (Optional): Enter a comma separated groups to remove for Deactivated users
  • Supported User Directory types:
    • Any Read Only Directory with local groups. (Supports groups removal and helps to save license)
    • Internal with LDAP Authentication. (Supports Deactivation, groups removal and helps to save license)
    • Internal Directory. (Supports Deactivation, groups removal and helps to save license)
    • Faq to Create Delegated LDAP Directory


Use Case 2

Configuration to Remove License or Access Security Groups for Confluence users who left company or Not exists in organization directory.

Note:

  • Choose User Directory Name: To process users for deactivation specific to this directory
  • Processing Group (Optional): It gives flexibility to process users for deactivation from specific group (e.g confluence-users).
    • For testing you can use the group with small number of users.
  • Deactivate Users (Optional): Choose True/False either to de-activate users.
    • If False helps to remove defined license / access groups for Read-only with local group directories
  • Remove Groups (Optional): Enter a comma separated groups to remove for Deactivated users
  • Supported User Directory types:
    • Any Read Only Directory with local groups. (Supports groups removal and helps to save license)
    • Internal with LDAP Authentication. (Supports Deactivation, groups removal and helps to save license)
    • Internal Directory. (Supports Deactivation, groups removal and helps to save license)
    • Faq to Create Delegated LDAP Directory


Step-2A (Optional)

  • For Manual runs:
    • Go to, On Demand Run > Click Never Login Users Clean
    • Go to, On Demand Run > Click Not Active Users Clean
    • Go to, On Demand Run > Click Deactivated Users Clean


To enable / grant Login access back to those inactive users automatically:


STEP-3

Go to, System General Configuration > Scheduled Jobs

Default schedule for Automatic user de-activation.


STEP-4

To Debug Manage Inactive Users App:

Go to, System General Configuration > Logging and profiling > Add New Entry

Class/Package Name: com.tse.confluence.deactivateusers.plugin
Level: Debug

Click Add.


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